Lease or Purchase a New or Used Copier

How to Choose a Copier for Your Seattle WA Office

At businesses of all kinds, employees need access to a copy machine. Whether they are making copies to distribute to their students or to hand out at a presentation, this feature is a vital one. When searching for a new copier in Seattle, following some simple tips can help you to select the right one for the business.

Number of Machines
Many small offices have only one copy machine. In fact, if you walk into a smaller school or a department at a college, you may find just one copier as well. However, consider the number of people who actually use the tool on a regular basis. For larger companies with many employees, purchasing more than one is often necessary. Buying two or three machines now is better, and often more cost-effective, than having to pay to constantly repair one because it is always breaking down from excessive usage.

Copying Capacity
The usage that the machine gets is also going to affect your search for that top copier in Seattle. By looking through the paper expenditures for the last year or couple of semesters, you can likely get a good idea. Even if you are just around the machine a lot, you likely have some concept of how much people use it. A school where teachers are constantly making handouts throughout the day is likely going to need more strength in its copier than an office where conference documents have to be copied only every once in awhile.

Extra Features
Some copy machines will produce copies of important papers for you, and that is it. Others are going to provide the ability to scan important items into the system and then email them over. Some machines will staple copies together for you. Having these special features is often useful even if your company does not use them. With the major presence of technology in so many elements of the business world, you could end up needing these features in the near future. Instead of having to replace the copy machine so soon, take care of this issue now and get the best one that you can find.

Copy machines come in all different sizes and have a variety of features with them. When you are trying to decide which model is right for your company, you must look at the needs of the business.